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Key Words: INTERNET / INTRANET / WEB PAGES / PUBLISHING / WEB PAGE SPECIFICATIONS/ IMAGES
Introduction
This policy establishes general and specific guidelines for employees,
students, contractors and any others who may be used as a resource to produce and publish web pages to provide information on or about the Auckland University of Technology.
Scope
This policy applies to all web pages published on behalf of Auckland
University of Technology containing information regarding the University and/or the services/facilities.
Policy
Internet
Purpose of Web Page Publishing Policy
This policy is to ensure the University's web pages are consistent, easy-to-navigate, accurate and up-to-date. It
also ensures that the content does not damage the reputation, image or operations of the University.
Web Page Design and Branding Specifications
Web pages must comply with the design and branding specifications prior to publishing:
Top level pages:
Pages within one click from the homepage or sub-site homepages (index page) within one or two clicks from the homepage,
must include AUT’s logo banner and the top-level style sheet. These elements must be incorporated using the syntax specified in the technical specifications.
All Pages
All pages providing information about AUT on the AUT Internet/Intranet site must contain the standard AUT footer.
All pages must apply the appropriate style sheet to ensure appropriate font style and size is used. Italics and bold
may be used for emphasis. Style sheets must be applied using the syntax specified in the technical specifications.
Links to the main AUT homepage must use the syntax specified in the technical specifications.
All must have a white background if the logo banner is used.
Wherever the logo banner or standard footer appear on a webpage they must be inserted as a "server-side
include" using the syntax specified in the technical specifications.
Any image sourced from www.aut.ac.nz must be incorporated using the syntax specified in the technical specifications and must not be copied into other directories.
Images
Detailed specifications for selection & use of imagery, webpage design and branding reside in branding
The Web Centre regularly reviews AUT web pages to ensure pages conform to the generic branding requirements and
specifications of AUT. There should be no noncompliant web pages and any that are found will be removed until such time as the necessary alterations are made.
Web Page Content Specifications
All pages
For equity of access the content of the homepage and the top-level pages must be fully accessible to text-only
browsers or users navigating without loading images. These pages will either be available in text-only versions or they will incorporate text equivalents for graphical links and imagemaps.
Each page should indicate the date of creation or the date the page was last updated at the bottom left, above the footer.
Each page will be thoroughly checked before loading to live site, with emphasis on spelling and links. see process
Each page must provide an email address for users to easily report errors to site owner (or designated person within their
Unit/Faculty/Directorate).see conduit staff
Where web pages are found to contain mistakes or are not following the Web
Page Publishing Specifications the owner will be notified and given a period of time to make the necessary alterations. The page(s) maybe removed from the web site if these alterations are not completed within this period.
Responsibility for Content
The content is subject to the Fair Trading Act, Privacy Act 1993 and Consumers Guarantees Act (also refer to
legal specifications section 5). It is the responsibility of the
person delegated by the head of the unit who owns the sub-site to verify the correctness of the information they provide and to update the information whenever necessary. see process. The procedure for approval of any content to be included in AUT's website is the same as for printed material.
Keeping Content Up-to-date
The head of the unit must specify a revise-by-date in the Internet Publishing Agreement (IPA) they sign with Web
Centre & ITG when they first upload their web site. Only the unit’s designated conduit staff member should update their website and this must occur with regularity and at least as often as
agreed in their publishing agreement. Web sites containing course information should be updated at least every six months and will be checked by Registry for accuracy of information. Units
which fail to update their site by the agreed date will be warned and given a grace period of a fortnight to update their site. If the site has not been
updated after the grace period has elapsed and if the site’s presence is considered by the Manager - Web Centre to be damaging to AUT's reputation and overall site performance, then the site will be withdrawn.
Promotion of Other Activities
Promotion of links and pages that are not related to AUT will be be permitted only where they contribute to the holistic
presence of the university and match its current online strategies.
Where the intent of content is in dispute the Web Centre Manager will consult the appropriate Faculty Dean or Director to resolve the issue.
These subsidiary sites must ensure that their introductory pages include (or provide clear
links to) the following information:
Their purpose and relationship to AUT
Ensure visitor will understand the services, facilities, support, etc. offered.
Contact details
Ensure that visitors can easily contact the 'unit' by:
- Email
- Postal and physical street address
- Telephone and fax numbers
AUT Web Page Technical Specifications
Please ensure that you contact the Manager - Web Centre in the first instance to discuss your technical
specifications. Currently acceptable specifications are set out in the technical specifications section
The section includes information on and specifications
regarding: Web Content Accessibility, HTML standards, file and directory naming conventions, frames, cgi-scripts, plugins, acceptable document formats and the browser technologies on which AUT web pages are expected to display correctly. All pages must comply with the specifications prior to publishing. The Web Centre will only sign off web pages for uploading that confirm to these specifications.
The Web Centre in consultation with ITG will regularly review the technical specifications to ensure they are
consistent with new standards as they emerge from the World Wide Web Consortium.
Inappropriate material which includes libellous, racist, sexist,
pornographic, private and copyrighted material outside the terms permitted in the copyright statement, copyright law and international copyright conventions and otherwise illegal material will not be published on any sub-site.
Legal advice should be sought where there is any reasonable doubt as to the appropriateness of material being
published. Where there is any reasonable doubt
the Manager-Web Centre reserves the right to require a unit to produce a legal opinion confirming that they are entitled to publish the material in question, be it information, images, software, or other material.
Disclaimers
Web Page Legal Specifications
The footer (hypertext) required at the bottom of each page provides a link to the standard AUT disclaimer. If more
specific disclaimers are needed for particular material on any web page, it is the responsibility of the owner of that page to advise the Web Centre and seek the necessary legal advice so
that the necessary wording be included.
Intranet
The above specifications will also apply to webpages published on the University's Intranet,
Updated: January 2001 |
